Case Study 2: Luxury Wedding Vendor Management for a Private Estate Ceremony

Client: Private Couple
Event Type: Luxury Wedding
Location: North London Private Estate
Date: July 2023
Guests: 220

Challenge

The couple sought an ultra-bespoke wedding experience on their private estate, with multiple zones (ceremony, cocktail hour, dinner, afterparty) each requiring unique aesthetics, entertainment, and catering. A primary concern was coordinating 15+ high-end vendors with minimal disruption to estate grounds and a non-negotiable 48-hour installation window.

Solution

GERX provided:

• Vendor Procurement & Vetting: Shortlisted and secured top-tier suppliers including floral architects, Michelin-star catering, and production teams
• Master Vendor Timeline: Built a 3-day precision timeline covering arrival, setup, rehearsals, and breakdown
• Logistics Overlay: Introduced a “Silent Loading” protocol to protect the privacy of the estate and neighbours
• Contingency Planning: Backup generators, second tent supplier, and dual photographer crews for split locations
• Guest Experience Management: Managed a private valet service, fragrance bar, and late-night food truck curation

Result

• 100% on-time vendor setup and takedown
• No damage to estate or turf due to managed rigging routes
• Bride and groom rated “event flow and management” as 10/10
• Post-wedding press featured the event in Wedding Times UK

Client Feedback

“I didn’t even realise when the bands switched or when the rain plan kicked in. GERX gave us the dream without the stress.”
— The Bride